Tips for Planning Group Headshots in Your Office

Planning an on-location group headshot session in your office can be a game-changer for employees, offering them a professional headshot update without needing to leave the office. As the coordinator, your role is crucial in ensuring the process is seamless and successful. Here are some tips to help you plan the perfect on-location headshot booth.

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1. Select an Ideal Location

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Choosing the right spot for the headshot booth is essential. Look for a location that:

• Has ample height and space: Areas with high ceilings and ample space allow the photographer to position lights and reflectors freely, achieving the best results for your organization. A minimum of 12'x12' with a height of 9' or over is preferred. Smaller areas or rooms with low hanging ceiling fixtures may require compromising on the lighting setup.
• Offers privacy: Employees will feel more comfortable if the area is somewhat private. Consider using an empty conference room, if possible. Conference rooms with the tables and chairs removed are the best options. Try to avoid personal offices, hallways, or break rooms since these offer little space and virtually zero privacy.

2. Plan the Schedule

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Timing is everything. Plan the headshot sessions around the office schedule to maximize participation:

• Offer flexible time slots: Allow employees to sign up for specific time slots to avoid long lines and wait times. We can handle custom scheduling for your VIPs or for all your employees.

3. Choose the Right Background

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The background of the headshots can significantly impact their quality and professionalism. Colors like white or grey are versatile and professional. We can provide white or nearly any shade of grey.

4. Coordinate with the Photographer

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Work closely with the photographer to ensure everything runs smoothly:

• Discuss expectations
• Clearly communicate the office schedule, the number of expected participants, and any specific requirements for the images.